商务英语写作备考

商务英语写作备考

商务英语写作备考：外国人也会犯的错误(1)

I regularly see mistakes with phrases using the words “regards”or “respect”. There are several of these phrases in English, but they are easily confused and mixed up. For example, phrases like in respect to and with regards to are incorrect.

人们在使用与“regards”和“respect”相关的词组时经常会出现误用错用的情况。在英语里，的确有一些与这两个词相关的词组，但很容易混淆。比如，人们经常会用“in respect to”和“with regards to”来表示“关于”的意思，但实际上这种用法是不正确的。

Here is a list of correct phrases (they all mean basically the same thing):

下面列出几组由“regard”或“respect”组成的表达，它们的意思相近，都有“关于，至于，提到”的意思。

1.regarding

EX：I have received your letter of October 15 regarding the three letters of recommendation which you require.

例句：我已收到您10月15日的信，提到需要三封推荐信一事。

2.as regards (this is the only one with an s ? “regards”)(这是唯一一个用到regards的词组)

EX：As regards communication with colleagues, department meetings are held once a fortnight.

例句：关于员工间的交流沟通，每两周会举行一次部门会议。

3.in regard to (rare)(很少用)

EX：This is Bill Burton from Milford Insurance, I’m calling in regard to our meeting next Tuesday.

例句：我是米尔福德保险公司的比尔伯顿，我想问一下有关下周二我们见面的事。

4.with regard to

EX：With regard to the Middle East and North Africa, the U.S. and EU pledged to continue to support democratic transitions and economic development.

例句：关于中东和北非问题，美国和欧盟承诺将继续支持其民主改革和经济发展。

5.respecting (rare)(很少用)

EX：I must tell you that I have not come to any decided opinion respecting him, but I think him a Maltese.

例句：我只能告诉您，我对他还没有什么明确的看法。但我认为他可能是个马耳他人。

6.in respect of

EX：When a customer first opens an account, he instructs the bank to debit his account only in respect of cheques drawn by himself.

例句：储户首次在银行开户时，嘱咐银行他的存款只能凭本世人签字的支票来提取。

7.with respect to

EX：With respect to your other proposals, I am not yet able to tell you our decision.

例句：谈到你的其他建议, 我现在还无法把我们的决定告诉你。

商务英语写作备考：外国人也会犯的错误(2)

商务写作本身就与一般写作不同，它要求形式简洁明了，态度谦恭有礼，内容有理有据。商务写作中，如果出现了语法错误，小则损失生意，大则拖垮公司。这里为大家讲解一些常见的商务写作中的错误，大家有则改之无则加勉。 Although these phrases are often used interchangeably they have slightly different meanings, so we should be careful how we use them.

在很多情况下，“According to”和“In accordance with”都可以互换，但是两者之间还是有一些细微的差别的。所以，在使用这两个词组时，我们需要特别小心。

How to use “According to”?

“According to”的用法

“According to。” is usually used when you restate something someone told you or something you have heard or read somewhere. It is mostly used for reporting.

“According to”往往是用在重述别人的话，或者你在其他地方听到或看到的内容，常用于报告的写作中。

EX：According to the clerk we spoke to when we telephoned the supervisory authority this morning, the application was filed last week.

例句：根据今晨我们对员工进行的监督权调查的电话访谈所说，上周表格就已经归档了。

It may be used to introduce information that might not be true:

“According to”可以用于引用不确实的消息：

EX：According to the state news agency, the number of demonstrators did not exceed 1,000. However, the organisers of the protest say there were at least 100,000 people on the march.

例句：根据官方通讯社的消息，参与游行的人数不超过1000人，而游行组织者称，参

与游行人数超过了10万人。

It may also be used to introduce hearsay:

“According to”也可以用来引用道听途说的消息：

EX：According to Annabel, Tom wants to dump Sarah because he really fancies Emma.

例句：听安娜贝尔说，汤姆要甩了萨拉，因为他被艾玛给迷上了。

How to use “In accordance with”?

“In accordance with”的用法

“In accordance with。” is used in more formal contexts to introduce the notion of conformity. In a legal context it is used for stating what conforms to the law or a contract. It is never used to introduce information that may not be true.

“In accordance with”是用在比较正式的内容中，用来引述确实的信息。在法律文本中，这个词组就是用来引述法律条文或合同中的规定的。“In accordance with”从来不会用于引用不确实的消息。

EX：In accordance with Article 72 of the Act, employees of the Company have the right to form a representative body.

例句：根据该法令第72条规定，公司员工有权组成代表团。

In some cases you can use “under。” instead of “in accordance with”, or where “in accordance with” seems too strong:

如果觉得用“in accordance with”语气太强烈的话，也可以用“under。”来替换。

EX：Under / In accordance with a general rule of the Pharmaceutical law, the sponsor and the investigator are responsible for damage resulting from conducting a clinical trial.

例句：根据药品管理法规定，临床试验的赞助者和研究者要对试验所造成的后果负责。

Using a comma with this type of clause

在使用这类从句时，建议使用逗号区分

EX：According to recent government statistics, unemployment has risen from 3% to 5% over the last 12 months.

例句：根据政府近期公布的数据，在过去的12个月里，失业率从3%上升到了5%

商务英语写作备考：外国人也会犯的错误(3)

商务写作本身就与一般写作不同，它要求形式简洁明了，态度谦恭有礼，内容有理有据。商务写作中，如果出现了语法错误，小则损失生意，大则拖垮公司。这里为大家讲解

一些常见的商务写作中的错误，大家有则改之无则加勉。

There are two ways of expressing a notice period, as follows:

“通知期限”的表达方式有以下两种：

1.Under Clause 4.2 one month’s notice is required in order to terminate the agreement.

根据条款4.2的规定，终止协议前须要有一个月的通知期限。

2.Under Clause 4.2 a one-month notice period is required in order to terminate the agreement.

根据条款4.2的规定，终止协议前须要有一个月的通知期限。

Anything else, or a mixture of these two constructions, is wrong. Note than in the first example above “notice” is an uncountable noun so it cannot take “a/an”. In the second example, “notice period” is countable, so we must say “a notice period”. “One-month” is a compound adjective, so a hyphen (-) is required.

除了以上两种表达，其余的表达或者混合这两种的表达都是错误的。第一种表达中，“notice”是不可数名词，所以前面不需要加“a/an”。而第二种表达中，“notice period”是可数的，所以一定要用“a notice period”来表示。“one-month”在这里是复合形容词，当中需要加连字符。

More example:

更多例子：

Three months’ notice of an intention to terminate an employment contract is required after an employee has been employed for three years.

员工入职三年后，其终止用工合同的通知期限自动升级为三个月。

A three-month notice period of an intention to terminate an employment contract is required after an employee has been employed for three years.

员工入职三年后，其终止用工合同的通知期限自动升级为三个月。

Remember that in this sense of the word “notice” is uncountable, so you cannot give somebody a notice. You can only give somebody notice. But of course you can give somebody a week’s notice because “a” refers to “week” (and means “one”). In the same way you give somebody two weeks’ notice etc.

记住，当句子中的“notice”是不可数名词时，就不能用给某人一个期限(give somebody a notice)，只能表达为给某人期限(give somebody notice)。但是，你可以给某人一周的期限(give somebody a week’s notice)，因为这里的“a”修饰的是“week”，同样“a”也可以换成“two”，比如给某人两周的期限(give somebody two week’s notice)。

商务英语高级必备写作资料：职业发展

1. Career development: the importance of being willing to acquire new skills throughout your career

With the unceasing development of science and technology the workplace is now undertaking profound changes. The way you do your work and the equipment you use in your work will definitely change or upgrade in the future, which means you have to learn new skills to deal with these changes. Remember: you are never too old to learn. New skills will make you keep up with the latest technology and help develop yourself throughout your work life.

2. International sales: how to research foreign markets effectively

You should notice the difference between foreign and domestic market and set your target according to specific situation of foreign market. For example: given the different state of living standard the purchasing power of your target market may be higher or lower than the domestic market. If you ignore the difference you are likely to make mistakes in products’ pricing in foreign market.

You should ensure that your research team is excellent at carrying out research in a foreign country. That means every member of the team should mater the native language and be familiar with the specific culture of the target market.

3. Production management: how to implement an effective just-in-time system

What is a JIT production system?

JIT is an approach to achieving excellence in a manufacturing company based on the continuing elimination of waste (waste being considered as those things that do not add value to the product).

A repetitive production system in which both the movement of goods during production, and deliveries from suppliers, are carefully timed so that at each step of the process, the next (usually small) batch arrives for processing just as needed.

The logic behind JIT: Nothing will be produced until it is needed.